Admin Assistant
Admin Assistant Jobs
Are you looking for an Admin Assistant job? Smith & Reed has a variety of roles available within the administrative sector.When you're looking for an admin assistant job, you want to use a trusted administrative recruitment agency. Whether you’re looking for your next administrative employment opportunity or you want to hire someone within the administrative industry, Smith & Reed Recruitment can help. Using a trusted administrative employment recruiter can help you find your perfect position or fill a role that you're trying to hire for. You can easily apply online for admin assistant jobs or work with us to fill any of your vacancies.
What does an Admin Assistant do?
An administrative assistant, often referred to as an admin assistant or administrative support professional, plays a crucial role in providing support and helping an organisation or executive run smoothly. The specific duties and responsibilities can vary depending on the organisation and the level of the administrative assistant's position, but here are some common tasks associated with the role:
Office Management: Administrative assistants may be responsible for managing office operations. This can include tasks like ordering supplies, organising office spaces, and ensuring that office equipment is functioning properly.
Scheduling: They often manage calendars and schedules for executives or team members. This involves setting up appointments, meetings, and coordinating the timing of various activities.
Communication: Administrative assistants frequently act as the first point of contact for phone calls and emails. They may screen and direct calls, respond to inquiries, and handle routine correspondence.
Data Entry and Record Keeping: Keeping records, entering data into databases, and maintaining organised filing systems are common tasks. This ensures that important information is easily accessible.
Meeting Support: Admin assistants may help organize meetings and conferences, including preparing meeting materials, reserving meeting spaces, and arranging for catering or technical equipment.
Travel Arrangements: They often make travel arrangements for executives or team members, including booking flights, hotels, and transportation, and preparing travel itineraries.
Document Preparation: Administrative assistants may draft and format documents, reports, and presentations. They may also proofread and edit materials for accuracy and clarity.
Financial Tasks: Some admin assistants may be responsible for managing budgets, processing expenses, and tracking financial transactions.
Project Assistance: They might assist with project management tasks, such as organising project files, tracking project timelines, and coordinating team efforts.
Client and Vendor Relations: Admin assistants may interact with clients, customers, and vendors, addressing their inquiries and facilitating communication with the appropriate personnel.
Problem Solving: They often handle various challenges and problem-solving tasks that arise in day-to-day operations, finding solutions or escalating issues when necessary.
Tech Support: Providing basic technical support, such as troubleshooting computer issues or software problems, is sometimes part of their role.
Multitasking: Administrative assistants often juggle multiple tasks and responsibilities simultaneously, so effective time management and organisation skills are essential.
Confidentiality: Maintaining strict confidentiality regarding sensitive information and documents is crucial in this role.
Overall, administrative assistants are essential in helping an organisation function efficiently by handling administrative and organisational tasks, allowing other employees, particularly executives and managers, to focus on their core responsibilities. The specific duties can vary widely depending on the organisation's size, industry, and the needs of the executives or teams they support.
Are you looking for a career in administration? Submit your CV below:
Admin Assistant job description, responsibilities, skills & qualifications
Employers seeking admin assistants will be looking for organised individuals who can support on a wide range of administrative tasks efficiently, whilst maintaining high levels of accuracy and strong communication with their team. Here are some other key skills that employers seeking admin assistants would want to see on an applicants CV:
Excellent Organisational Skills: Ability to prioritize tasks, manage time efficiently, and maintain a well-organised workspace.
Strong Communication: Clear and professional written and verbal communication skills.
Attention to Detail: A keen eye for accuracy and the ability to proofread and edit documents.
Tech Proficiency: Proficiency in Microsoft Office Suite and familiarity with various office equipment and software.
Problem-Solving: Capacity to identify issues and offer effective solutions.
Confidentiality: Adherence to strict confidentiality guidelines regarding sensitive information.
Adaptability: Ability to handle multiple tasks and adapt to changing priorities in a fast-paced environment.
Team Player: Collaborative mindset and willingness to assist colleagues when necessary.
Experience: Previous administrative or office support experience is preferred.
Do you need a CV template for your next admin assistant application? Download our official template below:
Successful Admin Assistant applicants will have the following key responsibilities:
Key Responsibilities:
Office Management: Organize and maintain a productive and efficient office environment by managing supplies, equipment, and office spaces.
Calendar Management: Effectively manage and coordinate calendars, appointments, and meetings for executives and team members.
Communication: Serve as the primary point of contact for phone calls and emails, ensuring prompt and professional responses.
Data Entry and Record Keeping: Maintain accurate records, enter data into databases, and manage filing systems for easy retrieval of information.
Meeting Support: Assist in planning and organizing meetings, including preparing materials, reserving venues, and arranging catering.
Travel Arrangements: Book and coordinate travel plans, including flights, accommodations, and transportation, and provide detailed itineraries.
Document Preparation: Draft, format, and proofread documents, reports, and presentations to a high standard of accuracy.
Financial Support: Assist in managing budgets, process expenses, and maintain financial records.
Project Assistance: Support project management by organizing files, tracking timelines, and facilitating team communication.
How much does an Admin Assistant Earn?
On average, an administrative assistant in the UK can expect to earn a salary in the range of £18,000 to £30,000 per year. Here's a breakdown of how salary levels may vary within this range:
Entry-Level Administrative Assistant: Those with little to no experience may earn salaries in the lower end of the range, typically around £18,000 to £22,000 per year.
Experienced Administrative Assistant: Individuals with several years of experience and a track record of successful administrative support may earn salaries in the middle to upper end of the range, which is typically around £22,000 to £30,000 per year.
There are a number of factors that might effect the salary of an admin assistant:
Location: Salaries can vary significantly by location. Administrative assistants in London and other major cities may earn higher salaries due to the higher cost of living in these areas.
Industry: The industry in which an administrative assistant works can also impact their salary. For example, administrative assistants in industries like finance, legal, or healthcare may earn higher salaries compared to those in less specialised sectors.
Company Size: Larger organisations or corporations may offer higher salaries and additional benefits compared to smaller businesses.
Looking to hire a Admin Assistant? Let us know how we can help by uploading your job specification below!
Who is Smith & Reed Recruitment?
Smith & Reed is a recruitment agency in Cornwall with experience matching Admin Assistants with businesses and organizations across the UK. If you're looking for employment in the administrative sector or you're trying to fill Admin Assistant roles, we can help.