Job description
Seeking an experienced and highly-motivated individual to join an established team in the role of PA/Admin Manager.
This role plays a crucial part in ensuring the smooth functioning and running of the office/business.
The position requires a detail-oriented individual with exceptional communication skills, discretion, and the ability to thrive in a fast-paced environment.
Primary responsibilities and requirements will include (but not limited to):
Be responsible for the provision of effective and efficient administrative support to the Senior Leadership Team.
Schedule and coordinate appointments, meetings and events
Be responsible for confidential secretarial, administration and clerical duties
Prepare and edit documents, reports and presentations. Maintain accurate records and files, ensuring confidentiality of sensitive information.
To respond to queries students and judging whether issues need to be passed to other staff.
To produce and distribute agendas for Senior Leader Team meetings in a timely manner.
Take minutes of Senior Leadership meetings and Middle Leader meetings as required and follow up any actions.
To assist with induction of new staff.
Assist with the preparation and collation of paperwork and data for inspections.
To support in ensuring that all policies remain up to date and are available on the Staff Shared Area and website.
Manage hospitality for meetings and events/functions throughout the year.
Receive and appropriately deal with all incoming electronic communications to the general email.
Arrange travel itineraries, accommodation and logistics for senior leaders attending conferences, meetings or other events.
To be responsible for the efficient running of the Admin Team and delegate tasks to designated staff as appropriate.
To ensure the website is compliant with statutory regulations.
To have oversight of the digital platforms including website and social media ensuring they are updated.
To lead the liaison with middle and senior leaders in delegating administrative tasks to appropriate members of the support staff team.
Deal quickly and calmly with any emergencies giving accurate information to the emergency services when required.
Be responsible to oversee performance management cycle for reception/admin staff. To agree targets and hold initial meetings, mid- term review meetings and summary meetings.
Essential skills & experience:
Minimum of 3 years secretarial work experience, to include supervisory duties and those associated with running an office.
Practical experience of word processing, e-mail & other office electronic applications.
Attainment of GCSE qualifications in Maths and English (or equivalent).
Strong organisational skills and the ability to maintain a realistic balance among multiple priorities
Excellent time management.
Confident in the use of Microsoft and Google packages.
Good written and verbal communication skills, attention to detail, accurate spelling and grammar.
Discretion, judgement and experience of dealing with sensitive information.
Writing, proofing and editing skills.
Ability to consult with colleagues in an effective and positive way
Drive and determination.
A ‘can do’ and flexible approach with ability to adapt to changing priorities.
Proactive, self-motivated, and enthusiastic.
Can work independently and as part of a team
Ability to work under pressure.
Ability to work independently with minimal instruction.
Good communicator.
Good judgement in a variety of situations.
Empathy with young people.
Innovative and imaginative thinking.
Friendly and approachable.
For more information and a copy of the full job spec please apply today.
PR4022