We are working closely with a School based near St Austell who are looking for a School Administrator who can also carry out some financial duties.
To provide a comprehensive administrative service to the Office Manager and members of the school Senior Leadership Team and support with the finance function within the school.
This includes supporting with day-to-day telephone/email enquiries, operational processing, compliance and recruitment administration.
This role will be running as a agency worker on our books, and then after 12 weeks you will be offered a permanent contract with our client.
Working Full time hours 37hrs a week, term time only, but will include 5 inset days.
This role is to start immediately, so you will need to be based in Cornwall, also due to the location you will need your own transport.
Main duties
Admin
Provide administrative support including diary management, booking appointments, word processing, filing and photocopying.
Organise, attend and minute meetings internally and externally to the required standard, and distribute minutes to relevant parties.
Provide HR administrative support with personnel files & recruitment paperwork.
Maintain pupil and staff information on school systems i.e. Arbor and CPOMS, producing reports for staff on request.
Deal with all telephone enquiries in a prompt, friendly and efficient manner and taking clear and accurate telephone messages.
Provide administrative support relating to school census returns as required.
Support safeguarding administration including the Single Central Record (SCR) To ensure the school administrative processes are accurate, secure and GDPR compliant.
Liaise with parents and external agencies in a professional manner.
Provide support for whole school events.
Provide cover for absent members of the administrative team and provide cover during lunchtimes on Reception.
Maintain accurate school attendance records, transferring attendance registers onto Arbor and assisting in the production of termly attendance data reports specific to Office Manager / Headteacher requirements.
To ensure data is recorded and used appropriately in accordance with the school’s policies.
Finance
Understand and work within the Trust’s financial procedures including purchasing, invoicing, payments and banking.
Liaising with the central finance team.
Supporting other staff with understanding the financial procedures.
Raising purchase orders using PS Financials and managing stock.
Regularly scrutinise purchase orders on the system, including chasing goods which are overdue.
Ensure all financial information is filed correctly, including electronic and paper.
Support the Office Manager and members of the Senior Leadership Team as required.
Keep records of spends from allocated grants i.e. Pupil Premium, funds donated to enable SLT to have access to information which is needed for DFE returns.
Source and order resources as requested by staff.
Maintain stationery supplies, re-stocking as necessary.
Experience
A minimum of 3 years experience from having worked a reception or administrative role
Knowledge of all Microsoft packages
Ability to take accurate minutes
Ability to multitask and prioritise workloads
This role is working in a School and therefore will be subject to an Enhanced DBS being carried out.
Benefits of working with Smith and Reed
* Weekly pay
* Minimum of 28 days holiday ( Pro Rata) per a year
* Easy timesheet submissions via our online portal
* Quick access to Payslips/ Holiday request/ P45/P60 via our online portal
If this role sounds of interest, we would love to hear from you.
Smith and Reed Recruitment embraces diversity, equality and inclusion and aim to promote the benefits of diversity in all our business activities. Smith and Reed will treat everyone equally and will not discriminate on the grounds of an individual’s “protected characteristic” under the Equality Act 2010 (the Act) which are age, disability, gender re-assignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation. No terminology in this advert is intended to discriminate on the grounds of a person's gender, marital status, race, religion, colour, age, disability, or sexual orientation. All candidates will be assessed solely on their ability to carry out the job in question based on skills, experience, and qualifications.